You're spending 20+ hours a week buried in spreadsheets, emailing subs for updated COIs, and praying nothing slips through the cracks. One missed expiration could cost you millions.
CertVault uses AI to read, verify, and track every certificate of insurance — automatically.
Get Early Access →Every GC and property manager knows this pain.
Hundreds of rows. Dozens of columns. One typo in an expiration date and you're exposed to millions in liability. But it's all you've got.
"Hey, your GL expires next week — can you send the updated cert?" Times 50 vendors. Every month. Half of them don't respond until the third follow-up.
Enterprise COI platforms that cost as much as a new hire — and still require manual review. Built for Fortune 500, not for your 30-person firm.
Three steps. Zero spreadsheets.
Drop a COI PDF, snap a photo, or just forward the email. CertVault reads it instantly.
Coverage types, limits, additional insured, endorsements, dates — all checked against your requirements in seconds.
CertVault emails your subs automatically at 30, 14, and 7 days before expiry. You never have to chase again.
See every vendor's status at a glance. Green, yellow, red — instantly know who's compliant, expiring soon, or lapsed.
Give subs a link to upload their own certs. AI verifies instantly — no back-and-forth, no delays. They get approved in minutes, not days.
AI extracts every field from ACORD forms — carrier, policy numbers, coverage types, limits, additional insured, effective and expiration dates.
Customizable email sequences go out to your vendors automatically. Escalation paths if they don't respond. You only step in if something's truly wrong.
Instantly flags coverage gaps — limits too low, missing endorsements, wrong additional insured. Catch problems before they cost you.
Complete, timestamped record of every certificate ever received. When the auditor calls, you're ready in seconds — not scrambling through folders.
"I'm spending my entire day chasing subs over email to get their new COI before one expires. A single missed date could cost the company millions."
— Project Manager on r/ConstructionManagers
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