Built for small teams drowning in vendor invoices

Stop doing monthly invoice archaeology.

If your “system” is a shared inbox + a spreadsheet, you’re not alone. BillBox connects to Gmail/Drive, pulls invoices automatically, and turns them into a clean, always-up-to-date spend dashboard.

Join the waitlist See how it works
Gmail + Drive
Connect in minutes
Auto extraction
Vendor, amount, dates
Instant visibility
Spend trends & alerts
This month
$12,842
All vendors
Largest vendor
Cloud / Infra
+$420 vs last month
Renewals due
3 in 14 days
Never miss a renewal
Example alerts
Potential duplicate charge
“Acme SaaS” billed twice on Feb 19
Invoice captured
Extracted vendor, amount, due date
Spend spike
Marketing tools +18% MoM
Designed to be lightweight — not an ERP.

The problem

Invoices arrive from everywhere: PDFs, email threads, spreadsheets, random portals. Then, once a month, someone plays detective—searching attachments, copying totals, categorizing spend, and hoping nothing was missed.

It’s slow
Manual digging turns into a recurring project.
It’s fragile
Miss one invoice → wrong numbers, wrong decisions.
It’s invisible
No real-time view of vendor spend or renewals.

How BillBox works

A simple pipeline from inbox → structured data → insights.

No pricing on this page — we’re validating demand.
Step 1
Connect
Link Gmail + Drive (later: Outlook/OneDrive).
Step 2
Ingest
Auto-detect invoices/receipts and pull attachments.
Step 3
Extract
Vendor, amount, currency, dates, and (when possible) line items.
Step 4
Understand
Dashboards + alerts for renewals, duplicates, and spikes.

Built for operators, not finance departments

You want answers, not an implementation project.

  • Vendor + category analytics that non-accountants can use.
  • Lightweight approvals (optional): “looks right / needs review”.
  • Export anytime to CSV; bookkeeping integrations later.

Catch problems before month-end

Automated checks that spreadsheets can’t do.

  • Duplicate detection for repeated invoices/charges.
  • Renewal & due-date reminders (Slack/email later).
  • Spend spike alerts by vendor or category.

Get early access

We’re building BillBox with a small group of teams first. If this pain is real for you, join the waitlist.

No spam. One email when we’re ready.