AuthFlow reads your clinical notes, drafts PA requests matched to each payer's exact requirements, tracks every open case, and writes your appeal letters — automatically.
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Every specialty practice knows the drill. Prior authorizations are a full-time job buried inside everyone else's job.
Each PA takes 2–3 hours of staff time: hunting for the right form, calling the payer, waiting on hold, faxing, calling again.
One missed PA expiration means a cancelled appointment, a frustrated patient, and a reschedule that might not happen for weeks.
Aetna, BCBS, United, Cigna — different forms, different portals, different criteria. Your staff has to memorize all of it, or make expensive mistakes.
Denials require pulling clinical records, writing justification letters, re-submitting — another 1–2 hours per case, just to get back to square one.
With salary, benefits, and payroll taxes, a second FTE costs $50,000+ per year — and they'll spend half their time on prior auths anyway.
PA coordinators spend their days on hold, doing repetitive data entry, and getting blamed when things slip. Turnover is high. Institutional knowledge walks out the door.
2–3 hrs
per PA case manually
30%
denied on first submission
$50K+
annual cost of one PA coordinator
15–30
open PAs per busy practice
Drop in a clinical note. AuthFlow does the rest — draft, submit, track, appeal.
Paste or upload notes from your EMR. AuthFlow reads them and extracts the diagnosis codes, procedure codes, clinical rationale, and supporting documentation needed for the PA.
AuthFlow matches the case to the specific payer's current medical necessity criteria and fills out the PA form — tailored to Aetna, BCBS, United, Cigna, or whoever the payer is.
Your team reviews the draft, makes any tweaks, and submits. What used to take 2 hours takes 15 minutes — and the submission is cleaner and more complete.
Every PA is tracked in one dashboard. When a denial comes in, AI reads the reason and generates a targeted appeal letter. One click to send. No starting from scratch.
Smith, J — Mohs surgery
Aetna · Approved · expires 45d
Patel, R — Phototherapy
BCBS · Pending · submitted 3d ago
Garcia, M — Biologic Rx
United · Denied — appeal ready
Lee, T — Excision Rx
Cigna · Draft ready for review
Kim, S — Intralesional
Humana · Approved · expires 12d
AI extracts everything from clinical notes and pre-fills the PA form for any major payer — reducing completion time from 2 hours to 15 minutes.
Always-current medical necessity criteria for every major payer. No more memorizing Aetna vs. BCBS vs. United rules — AuthFlow knows them all.
Automated reminders when PAs are expiring, follow-up needed, or status hasn't changed in 48 hours. Nothing falls through the cracks.
When a PA is denied, AI reads the denial reason and generates a targeted, evidence-based appeal letter. No more staring at a blank page after a long day.
Over time, AuthFlow learns which payers deny which codes most often and proactively strengthens your submissions to avoid denials before they happen.
Copy-paste notes from any EMR — Epic, Athena, Kareo, Modernizing Medicine, or plain text. No complex integration required to get started.
If you have 1–10 physicians and a front desk that's overwhelmed, AuthFlow is for you.
"My front desk person is juggling phones, patient intake, appointment scheduling, referral coordination, and prior authorizations. She's one person doing a three-person job, and things are slipping: missed prior auths that delay procedures, phone calls going to voicemail..."
— Dermatology practice owner, r/smallbusiness (276 people responded)
We're building AuthFlow for small specialty practices that are tired of the PA treadmill. Join the waitlist and be first to know when we launch.
No spam. Just a heads-up when AuthFlow is ready.
We'll reach out as soon as AuthFlow is ready for your practice. Thank you for your interest.